The Do’s and Don’ts of PowerPoint Presentations

When it comes to PowerPoint Presentations do you create presentations that convince and convert your audience? Or do you put them to sleep? We all want to create presentations that enthrall the audience present and educates them at the same time. Presentation programs like Microsoft’s PowerPoint enable us to conveniently and effectively create visual support for any presentation.

However, your ability to successfully use these resources depends on a clear presentation strategy that is based on what you want to communicate to your audience. This defines the way your audience responds to your goal. When using a visual medium like PowerPoint, it is important to craft a story that is engaging and then to accumulate supporting visuals that focus on your audience’s needs in a meaningful and clear way.

The Do’s of PPT Presentations

Use legible font size

For titles, 36 to 40 points is considered good. Properly bulleted body copy should be at least 24 points.

Be concise

Keep your content concise. In this regard a good rule of thumb is to make sentences out of paragraphs, phrases out of sentences, and concise keywords out of phrases. Keywords make the audience remain focused on your message.

Maximum readability

Don’t over stuff the slides of your presentation and try to be minimalistic with content. Punctuate sparingly and use normal case. Do not use “ALL CAPS”, it just looks awkward.

Make every word and visual of your PowerPoint presentation count

Don’t waste words explaining things that do not link back to your theme or main point. Every single word and every visual in your presentation should assist you in conveying the message that the presentation was created to convey. Use PPT templates that support your message.

Limit the number of slides in a PPT presentation

‘One slide per minute’ is a good rule of thumb when it comes to deciding the number of slides for your presentation. Thus, if you are going to be presenting for 30 minutes, then you should have no more than 25-30 slides.


The Don’ts of PPT Presentations

  • Don’t overuse visuals and effects

Use visual effects, animation and sound effects to emphasize key points, but be careful, they might become distracting.You should be convinced of the utility of a visual before using it in your presentation.

  • Don’t use more than 5 lines per slide and 5 words per line.
  • Don’t use unnecessary words in your presentations
  • Do not use too many words

Avoid using too many words or including information that is not essential.

  • Avoid hard-to-read color combinations in your presentation

Color combinations like brown-green, red-green, blue-purple and blue-black etc. are hard-to-read. Avoid such color combinations in your PowerPoint presentations. Your aim should be to use high contrast between text and PowerPoint backgrounds.

By PaperSuccess At December 11, 2017